Use Clubrunner to reach members
Using Clubrunner to communicate with some or all members is the best way to go the club’s Communications Director Linda Wellington told members at this week’s meeting.
Linda, and past President Brent Gerrard, the club’s IT guru in residence, shared tips on how to use the Clubrunner system to send a message to members or to promote an event.
Their talk was heading “Keeping in Touch”, and Linda started by saying that “the best way to stay in touch is to attend meetings and to take part.”
After that, reading the weekly club bulletin was a good idea, and particularly to check on the roster. “We deliberately put the roster at the end of the bulletin so that you have to scroll through the whole document to find it.”
A show of hands showed that about half those at the meeting had been to the club’s website.
Linda and Brent then moved the presentation on to show how to log in and to use some of the tools available.
“Once you are in, you can see the details for other members, and that’s what we should all use to send messages to club members. That’s why we don’t send out a membership list anymore,” Linda said.
Access is gained by clicking on “members’ area” and then on membership. That will bring up a list of members. Senders can close to send to everyone, or to one or more members (by ticking the relevant boxes) or to send to active members, plus inactive members and/or honorary members. There are about 150 names in total on the membership list.
Brent said it was a good idea for each member to go into the system and add details like their mobile number, as well as home and business phones and emails, and the name of their partner.
The membership list sync with Rotary International, as ClubRunner is intended and designed for use by all Rotary Clubs. Members can also download a Rotary app which gives access to the club information including the calendar of events.
Brent noted that the system doesn’t like pdfs as attachments very much, but word docs were fine. He suggested that any member composing a message for others test the message by sending it to themselves and checking it for errors before sending it out more generally.
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President's Message
